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Business productivity software

The everyday tools your teams work in, from Google Workspace and PDF editing to e-signatures, file sharing, printing and remote access, licensed on one account.

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In short: Business productivity software is the collection of subscriptions staff use to create, share, sign and print work: office suites such as Google Workspace, PDF editors, e-signature, email signature management, file sharing, print management and secure remote access. Most are licensed per user on monthly or annual terms. Forever Systems supplies them alongside your security and backup licences.

What productivity software covers

Productivity software is everything your people use to get work done, apart from specialist line-of-business systems. On this site you will find:

We do not supply Microsoft 365 on this site; Forever Group handles Microsoft licensing separately.

Productivity tools are often bought by individual teams on company credit cards, which leads to duplicate subscriptions, forgotten renewals and data held in accounts that IT does not control. Bringing them onto one account fixes that: you can see every subscription, who uses it and when it renews, and you can remove access when people leave. That is good for cost control, and it matters for security and UK GDPR too, because company data stays in company-managed accounts.

Productivity software: vendors and products we supply

  • airSlate: pdfFiller online PDF editing and signNow e-signatures, licensed per user.
  • airSlate pdfFiller: Online PDF editing and form filling, Basic and Plus editions.
  • airSlate signNow: E-signatures with templates, bulk sending and payments, licensed per sender.
  • Call2Teams: Connect your existing SIP trunks or PBX to Microsoft Teams, per user, from the cloud.
  • Call2Teams PBX: Connect your existing PBX to Microsoft Teams and keep its features and integrations.
  • Call2Teams Trunks: Bring your existing SIP trunks, numbers and minutes into Microsoft Teams.
  • Egnyte: Cloud file sharing, content governance and AI, per user on monthly or 12-month terms.
  • Egnyte Platform: Starter, IFS, Elite and Ultimate editions, per power user.
  • Exclaimer: Central email signature management for Microsoft 365 and Google Workspace.
  • Foxit: PDF Editor, eSign and AI Assistant, licensed per user, monthly.
  • Google: Google Workspace editions, Cloud Identity, Cameyo and Google Cloud on one account.
  • Hornetsecurity Hornet.email: Secure hosted mailboxes on your domain, alongside Microsoft 365.
  • Printix: Serverless cloud print management with secure release, per active user.
  • TruGrid: Zero trust remote desktop access and BitLocker management for Windows.
  • TruGrid SecureRDP: Zero trust RDP to PCs, RDS and virtual desktops with MFA and no open ports.

What to look for

  • Fit with your main platform: most tools integrate with Google Workspace, Microsoft 365 or both; check single sign-on and user provisioning
  • Overlap: your office suite may already include basic PDF, e-signature or file sharing features
  • Administration: central control of users, settings and data
  • Security and data location: encryption, MFA, audit logs and UK or EU data storage where needed
  • Licence flexibility: monthly terms for changing teams, annual for stable ones
  • Ownership of data: make sure accounts are created in your organisation's name and administered centrally, not tied to an individual's personal sign-up
  • Exit options: how easily you can export your data if you change tool later

How productivity software is licensed

Nearly all productivity tools are licensed per user, sometimes in tiers that add advanced features, more storage or automation. Exceptions include print management (often per printer or per user, depending on vendor) and remote access (per user or per connected PC). Google Workspace offers both a flexible monthly plan and an annual commitment. See our monthly vs annual licences guide for the trade-offs.

Where tools overlap, consolidating onto one product with a higher edition can cost less than several separate entry-level subscriptions, and is simpler to manage.

How to choose

  1. Start with the office suite; everything else should integrate with it.
  2. Audit what each team actually uses, and remove duplicate tools.
  3. Pick the edition that matches real needs: many users never touch advanced features.
  4. Align renewal dates so the whole stack is reviewed once a year.
  5. Agree who owns each tool in the business, so someone is responsible for its configuration, users and renewal.

Our software asset management guide explains how to keep track.

How we help

We supply productivity subscriptions on the same Forever Systems account as your security and backup licences, so starters and leavers are handled in one request and you get one invoice. Contact us and ask us for a quote.

Explore Productivity software

Google WorkspaceGmail, Drive, Docs and Meet in Business and Enterprise editions.PDF softwareEdit, convert, redact and protect PDF documents.E-signatureSend documents for legally recognised electronic signature.Email signature managementConsistent, compliant signatures on every email and device.File sharing and collaborationReplace the file server and share files securely.Print managementServerless cloud printing with secure print release.Secure remote accessReach office PCs and remote desktops without a VPN.

How Forever Systems supplies your software licences

Forever Systems Ltd supplies business software subscriptions to UK organisations from one account, with one monthly invoice and a UK team who know the products.

  • The right edition first time: we check what you need before you buy, so you are not paying for features you will never use
  • Monthly or annual terms where the vendor offers them, and help timing renewals and commitments
  • Licence changes handled for you: add or remove users, upgrade editions and true-up without starting a new contract
  • Deployment and support from engineers who run these products every day, not just a reseller account
  • Consolidated billing and renewal reminders so nothing lapses unexpectedly

We work with businesses, schools, charities and public sector organisations of all sizes.

Need a licence quote or a second opinion on your renewal?

Tell Forever Systems what you need and we will come back to you by email with options, not a hard sell.

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Frequently asked questions

Do you sell Microsoft 365?

Not on this site. Microsoft 365 and other Microsoft licences are supplied by Forever Group: see Microsoft licensing.

Can I buy Google Workspace from you?

Yes. We supply Google Workspace Business and Enterprise editions; see our Google Workspace page.

Are productivity tools licensed per user?

Mostly, yes. A few, such as print management and remote access, may be licensed per printer or per connected PC depending on the vendor.

Licensing guidePlain-English guides to buying, counting and renewing business software licences.Why buy through ForeverOne account, one invoice and engineers who know the products.Security softwareEndpoint, email, identity, network and people security subscriptions.Backup softwareCloud app, server, endpoint and disaster recovery backup.Vendors A-ZEvery software vendor we license, A to Z.

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