In short: Egnyte Project Controls is an add-on for architecture, engineering and construction firms that adds project-level tools to the Egnyte Platform: project templates with automatic permissions, a shared workspace for project partners, retention and audit controls and automated archiving at closeout. It is licensed per user, billed monthly, matched to your IFS, Elite or Ultimate user count.
What Egnyte Project Controls is
Construction and engineering projects generate a huge volume of drawings, specifications, RFIs, photos and correspondence, shared between architects, engineers, contractors and clients who all need the right version at the right time. Egnyte introduced Project Controls in 2023, alongside the Specialized File Handler, as an add-on for AEC firms built on the core Egnyte Platform.
Where the Specialized File Handler deals with individual design files, Project Controls deals with the project as a whole: how it is set up, who can see what at each stage and what happens to its records when it ends. Egnyte now presents its AEC project capabilities under the Project Hub name, announced in June 2025. We confirm exactly which project features the add-on enables on your domain before you order.
What it helps with
| Area | What Egnyte describes |
|---|---|
| Standardisation | Project templates that create the same folder structure for every job, with permissions applied automatically and project-specific groups created at setup |
| Collaboration | One shared workspace for architects, engineers, builders and partners, with version control |
| Governance | Access policies, retention rules and audit trails across projects |
| Lifecycle | Automated transitions such as archiving at closeout |
| Field access | Project data available in the office, on site and remotely without a VPN, with large-file previews and photo uploads from mobile devices |
| Automation | AI-driven rules that tag, sort and file project data |
| Integrations | Connections with Procore, Autodesk Construction Cloud and Autodesk Forma, with folder structures and metadata kept in step |
Projects can be created from a template through the web interface or Egnyte's API, so a new job can be ready with its full folder structure and permissions as soon as it is won.
How Egnyte Project Controls is licensed
Project Controls is licensed per user, billed monthly, as an add-on to an Egnyte Platform subscription on the IFS, Elite or Ultimate edition. On our account the add-on quantity must match your Platform user count, so it is licensed across the organisation rather than for selected project staff. That suits the way projects work in practice: back-office staff such as finance and operations also need to find project files and folders.
| Item | Detail |
|---|---|
| Unit | Per user |
| Billing | Monthly |
| Prerequisite | Egnyte Platform IFS, Elite or Ultimate |
| Quantity | Matches your Platform user count |
Prices depend on the number of users and your Platform edition, so ask us for a quote.
Requirements and deployment
Project Controls runs inside your existing Egnyte domain, so there is no separate system to deploy. Before switching it on we agree a standard project template with you: the folder structure, who gets access at each stage, how external partners are invited and what happens to a project's files at closeout. Getting that template right is what turns a shared drive into a controlled project record.
UK firms working on higher-risk buildings should also look at Egnyte's Building Safety Act compliance solution, which Egnyte describes as supporting the golden thread with retention policies, regulator permissions, classification and audit trails. That is a platform capability rather than part of this add-on, and we help you configure it alongside your project templates.
Who it suits and how we help
Project Controls suits architects, consulting engineers, contractors and property owners who run multiple projects with external partners and need a defensible record of who saw and changed what. It is less relevant to organisations that do not work in projects.
We help you design templates, migrate live and archived projects, set retention and access rules, and connect Procore or Autodesk where you use them. If your teams work with large CAD and BIM files, add Egnyte Storage Sync for fast local access, and Egnyte Co-Pilot can help teams search specifications and project documents. Contact us for a quote.
How Forever Systems supplies your software licences
Forever Systems Ltd supplies business software subscriptions to UK organisations from one account, with one monthly invoice and a UK team who know the products.
- The right edition first time: we check what you need before you buy, so you are not paying for features you will never use
- Monthly or annual terms where the vendor offers them, and help timing renewals and commitments
- Licence changes handled for you: add or remove users, upgrade editions and true-up without starting a new contract
- Deployment and support from engineers who run these products every day, not just a reseller account
- Consolidated billing and renewal reminders so nothing lapses unexpectedly
We work with businesses, schools, charities and public sector organisations of all sizes.
Need a licence quote or a second opinion on your renewal?
Tell Forever Systems what you need and we will come back to you by email with options, not a hard sell.
Contact usFrequently asked questions
Who is Egnyte Project Controls for?
Architecture, engineering and construction firms that manage project documents with external partners and need consistent structures, controlled access, an audit trail and a clean closeout.
Is Egnyte Project Controls the same as Project Hub?
Egnyte introduced Project Controls as an AEC add-on in 2023 and now presents its project capabilities under the Project Hub name. We confirm which features the add-on enables on your domain before you order.
Do I license Project Controls for every user?
On our account, yes. The add-on quantity matches your Egnyte Platform user count, and it requires the IFS, Elite or Ultimate edition.
Does Egnyte help with the Building Safety Act?
Egnyte describes a Building Safety Act compliance solution supporting the golden thread, with retention policies, regulator access, classification and audit trails. We help you configure it for your projects.
Does Egnyte integrate with Procore and Autodesk?
Yes. Egnyte names integrations with Procore, Autodesk Construction Cloud and Autodesk Forma. We confirm the integrations you need when scoping.