In short: Printix Cloud Print Management is a serverless print service that installs printer queues and drivers automatically, releases jobs securely from a phone or the printer, and scans to email, OneDrive or SharePoint. It is licensed per active user with unlimited printers, on monthly or annual terms, with education, non-profit and Power PDF options.
What Printix Cloud Print Management is
Printing is often the last thing keeping a server in the comms cupboard. Printix Cloud Print Management replaces it. The Printix Client on each computer talks to the Printix Cloud, which tells it which printers to show and which drivers to install; the computer then processes the job itself and sends it directly to the printer on the local network. Because print data does not travel to a central server, there is no extra network load and no server to size or patch.
The client updates itself silently, new starters get the right printers automatically, and people who move between offices see local printers wherever they sign in.
What is included
Every Printix plan includes every feature, so there is no edition table to compare:
| Capability | What it gives you |
|---|---|
| Automatic queues and drivers | Print-ready set-up for new and roaming users, with self-service printer choice |
| Secure print release | Hold jobs until the user releases them from the Printix App, a browser, or Printix Go at the printer with a card or ID code |
| Cloud printing | Print from home or a branch to a printer elsewhere, relayed securely through the Printix Cloud |
| Chromebook printing | Optimised printing from Chromebooks and Chrome, useful in schools |
| Printix Capture | Scan to email, OneDrive or SharePoint Online from supported multifunction printers, or capture pages with a phone camera in the Printix App, with OCR to searchable PDF or Word |
| Reporting | Print analytics, including a Power BI report |
| Virtual desktops | Printing from Azure Virtual Desktop |
Printix states that Capture is included in the subscription. Capture from the printer itself needs Printix Go on a supported device, and Printix currently lists HP, Konica Minolta and Ricoh for Capture.
How it is licensed
The licence is per user with unlimited printers, devices, pages and locations. A user counts in a month if they sign in to the Printix Client or administrator interface at least once, so people who never print do not cost anything.
| Option | Terms |
|---|---|
| Printix Cloud Print Management, monthly | Billed after each month on active users |
| Printix Cloud Print Management, annual | Prepaid for a nominated user count at the start of the subscription |
| Education | Priced on staff and faculty; students included once staff are licensed |
| Non-profit | Discounted for verified charities and non-profits |
| Power PDF | Printix combined with Tungsten Power PDF for creating, editing and converting PDFs |
On annual terms, extra users above your nominated number are charged at the start of the next billing period, or you can top up the user count for the rest of the year; unused prepaid users do not carry over. Cancellation takes effect at the end of the paid month or year. Tenants with fewer than 15 users pay a minimum monthly service fee. We confirm which Power PDF edition comes with the bundle when we quote. Prices depend on the option and user numbers, so ask us for a quote.
Requirements and deployment
- Clients: Windows (including Windows on Arm), macOS and Chromebook, plus the Printix App on iOS and Android; Linux computers can print through the Chrome browser
- Printers: existing network printers; Printix says no new certified printers or connectors are required
- Identity: Microsoft Entra ID, Google Workspace, Okta or OneLogin, with SCIM provisioning and group-based printer assignment
- Deployment: Microsoft Intune or an MSI package
- Security: print jobs and cloud communication encrypted with AES-256; pending documents can be kept in your own Azure Blob Storage or Google Cloud Storage
- Printix Go: supported Epson, HP, Konica Minolta, Kyocera, Lexmark, Ricoh and Xerox devices, working with many existing Elatec, HID and RFIDeas card readers (Printix does not sell readers or cards)
Printix offers a one-month trial with every feature and no card needed, which makes a pilot straightforward.
Who it suits and how we help
Printix suits organisations that have moved to Microsoft 365 or Google Workspace and want to remove their last on-premises server, multi-site businesses tired of managing print drivers, and schools and academy trusts with Chromebooks and shared printers. Secure release also helps with UK GDPR, because confidential documents are not left sitting in output trays.
We check your printers against Printix Go support, plan the client roll-out through Microsoft Intune, configure secure release and Capture workflows, then decommission the old print server. Licences sit on your Forever Systems account alongside your other subscriptions. See also print management software and PDF software.
How Forever Systems supplies your software licences
Forever Systems Ltd supplies business software subscriptions to UK organisations from one account, with one monthly invoice and a UK team who know the products.
- The right edition first time: we check what you need before you buy, so you are not paying for features you will never use
- Monthly or annual terms where the vendor offers them, and help timing renewals and commitments
- Licence changes handled for you: add or remove users, upgrade editions and true-up without starting a new contract
- Deployment and support from engineers who run these products every day, not just a reseller account
- Consolidated billing and renewal reminders so nothing lapses unexpectedly
We work with businesses, schools, charities and public sector organisations of all sizes.
Need a licence quote or a second opinion on your renewal?
Tell Forever Systems what you need and we will come back to you by email with options, not a hard sell.
Contact usFrequently asked questions
How much does Printix cost?
It depends on the number of active users, the term and whether you qualify for education or non-profit pricing. Ask us for a quote and we will set out the options.
Who counts as an active user in Printix?
Anyone who signs in to the Printix Client or administrator interface at least once in the billing month. Users who never sign in are not counted.
Does Printix work with Chromebooks?
Yes. Printix supports printing from Chromebooks and the Chrome browser, and its education plans include students once staff are licensed, which suits schools with Chromebook fleets.
Is Printix Capture an extra cost?
Printix states that Capture is included in the subscription. Scanning directly from the printer needs Printix Go on a supported device; mobile capture works from the Printix App.
What is the Printix Power PDF option?
It combines Printix Cloud Print Management with Tungsten Power PDF, Tungsten Automation's desktop PDF editor, on one per-user licence. We confirm the included Power PDF edition when we quote.